3.01 · Managed Services
Global Payroll
Accurate, compliant and timely payroll across every Indian state, including the PF, ESI and tax calculations that trip up most employers.
Service docket
- Register no.
- 3.01 · 1 of 4 in desk
- Scope
- 6 items
- Deliverables
- 4
- Questions answered
- 3
Named on this page
- ECR
- Form VII
- Form 130
- Form 138
- Form 124
- PF
- ESI
- Professional Tax
01 · Overview
Overview
Payroll errors cause unhappy employees and penalties. We run monthly payroll to the Labour Codes and the Income-tax Act 2025, applying each employee's work-state rules for Professional Tax and Labour Welfare Fund.
Payroll runs through the SharDhan Compliance Portal, where you review and approve before anything is paid or filed.
Note
From 17 Sep 2026 the EPF wage ceiling is ₹25,000. The September 2026 ECR, due 15 Oct 2026, is a split month.
02 · Scope
What we do
Accurate, on-time payroll for distributed workforces in every Indian state.
- 01Monthly payslips, tax sheets and bank transfer files
- 02PF (ECR, Form VII), ESI, Professional Tax, LWF and salary TDS
- 03Form 130 (formerly Form 16) and Form 138 (formerly Form 24Q)
- 04Employee self-service for tax declarations (Form 124, formerly 12BB)
- 05Full & Final settlements, including gratuity
- 06Multi-state compliance for distributed workforces
03 · Deliverables
Deliverables
What you receive from the engagement.
PER-01Managed Services
Approved payroll register and payslips issued on or before pay day
PER-02Managed Services
Challans and returns for PF, ESI, PT, LWF and TDS
PER-03Managed Services
Quarterly Form 138 and annual Form 130
PER-04Managed Services
Monthly payroll reconciliation and variance report
04 · Companies
Who it is for
- 01
Foreign subsidiaries with Indian employees
- 02
Indian employers with staff in several states
- 03
Companies moving payroll away from an in-house spreadsheet
05 · Compliance
Related compliance
Guides and calendars
Forms, registrations and systems named on this page
- ECR
- Form VII
- Form 130
- Form 138
- Form 124
- PF
- ESI
- Professional Tax
- LWF
06 · Questions
Frequently asked questions
How do we file PF for September 2026?
It is a split month: 1–16 September uses the ₹15,000 ceiling and 17–30 September uses ₹25,000, with wages pro-rated by days. File a single ECR for the month by 15 October 2026.
What is the "50% wages" rule?
Under the Labour Codes, "wages" means basic pay + DA + retaining allowance. Excluded items such as HRA and conveyance are added back to the extent they exceed 50% of total pay. If basic + DA is below half of gross, your PF, gratuity and bonus base will be higher than basic alone.
Are Form 16 and Form 24Q discontinued?
Yes, from Tax Year 2026-27. The Income-tax Act 2025 uses Form 130 as the salary TDS certificate (first due 15 June 2027) and Form 138 as the quarterly statement. Form 16 and 24Q still apply to FY 2025-26 and earlier.
07 · More in this desk
Related services
- Legal, Labour & TechnologyLabour Law & ComplianceWorkplace compliance under the four Labour Codes and state laws.
- Managed ServicesBookkeeping & AccountingAudit-ready books on QuickBooks Online, Xero, Sage, Zoho Books or Tally.
- Managed ServicesVirtual CFOFinancial leadership without a full-time executive.
- Market EntryIndia Market EntryEnd-to-end setup for foreign subsidiaries: structure, incorporation, office and hiring.
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Discuss Global Payroll with us
Tell us about your entity and what you need. We reply with a scope and fee proposal under a formal engagement letter.